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Real Estate Management System

Manage every property, tenant, and lease — from a single intelligent platform.

Cloud On-Premise Hybrid Real Estate Property Management Hospitality
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Properties
Auto
Rent Collection
100%
Lease Visibility
M-PESA
Integrated
Property Registry
Multi-property, multi-unit management with floor plans and amenity tracking.
Tenant Management
360° tenant profiles with documents, communication history, and tenancy status.
Digital Leases
Build, sign, renew, and archive leases digitally — no paper required.
M-PESA Collection
Automated STK Push rent collection with instant receipts and arrears alerts.
Maintenance Tracking
Tenant-submitted jobs tracked from open through contractor to signed-off.
Financial Reports
Income, expenses, utility billing, and per-property P&L dashboards.
Tenant Portal
Tenant self-service for rent payments, maintenance requests, and documents.
AI Occupancy Insights
AI-powered vacancy predictions, market rent benchmarking, and yield optimisation.

The system is composed of independent, activatable modules. Deploy the full suite or start with what you need.

Manage residential, commercial, and mixed-use properties with unit tracking.

Property Registry Unit Management Floor Plans Amenities Property Docs

Complete tenant profiles, documents, communication history, and tenancy status.

Tenant Profiles Document Storage Communication Log Tenancy Status Emergency Contacts

Digital lease creation, e-signatures, renewals, and termination workflows.

Lease Builder E-signatures Renewal Alerts Termination Process Lease Archive

Automated M-PESA and bank collection with receipts and arrears management.

M-PESA Integration Bank Collection Auto-Receipts Arrears Alerts Rent History

Tenant-submitted maintenance requests tracked from open to resolution.

Request Submission Contractor Assignment Status Tracking Cost Recording Maintenance History

Rental income, expenses, utility billing, and property P&L reports.

Income Tracking Expense Management Utility Billing P&L Reports Tax Reports

Self-service portal for tenants to pay rent, submit requests, and view documents.

Rent Payment Maintenance Requests Lease Documents Payment History Notices

Track vacant units, manage listings, and process new tenant applications.

Vacancy Dashboard Listing Management Viewing Scheduling Application Processing Move-in Checklist

Technologies & Architecture

Frontend
React Tailwind CSS Leaflet Maps Chart.js
Backend
PHP Laravel M-PESA Daraja Queue Workers
Database
MySQL Redis Full-text search
Integrations
M-PESA Daraja SMS Gateway Email Bank APIs
Infrastructure
cPanel / AWS Docker Nginx SSL
System Architecture
Presentation Layer React / HTML5 / Tailwind — responsive UI for web and mobile
API Layer RESTful PHP API — authenticated, rate-limited, versioned
Business Logic Service classes, workflow engine, event dispatcher
Data Layer MySQL with PDO — encrypted sensitive fields, indexed queries
AI Layer Anthropic API integration for intelligent features
Infrastructure Cloud / cPanel / Docker — monitored with uptime alerts
Yes. We implement Safaricom Daraja STK Push for automated monthly rent collection with instant receipts sent to tenants by SMS and email.
Yes. The system can be configured for property management companies managing properties on behalf of multiple owners, with per-owner financial reporting.
Yes. The tenant portal is mobile-responsive and allows request submission with photos. Tenants receive status updates by SMS/email.
Yes. You can configure shared utility allocation (electricity, water) per unit, generate utility invoices, and include them in rent statements.
Yes. The system handles mixed-use portfolios with different lease types, billing structures, and report segmentation per property type.
Starting From
KES 55,000
Per deployment · Custom licensing available
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System Details
Delivery 8 – 14 weeks
Deployment Cloud, On-Premise, Hybrid
User Types Admin, Property Manager, Tenant, Maintenance
Mobile Responsive + Tenant Mobile App
Languages English, Swahili
Support 24/7 SLA-based

Ready to deploy Real Estate Management System?

Request a live demo or start a consultation. Our team will tailor the system to your exact requirements.

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